Meeting Space Request - Brownfields 2021

Organization Profile

Planning and On-Site Contact Name*

Organization*

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone

Email*

Does your organization have current legal business in front of the EPA?*

Yes
No

Are you, or is your organization, a Federally Registered Lobbyist?*

Yes
No

Meeting/Function Profile

Meeting Function/Title*

Purpose/Description of Meeting or Function*

Open to all Conference Attendees?*

Yes
No

Invitation Only?*

Yes
No

Affiliate functions will be listed in the conference program guide if information is received prior to the program guide cut-off. “Invitation Only” functions will be listed as such in the program guide.

Preferred Date (Select all dates that work for your meeting/function)*

As it is important to ensure affiliate meetings do not take place at the same time as Conference educational programming and/or exhibits, the recommended dates and times are:

Select All
Tuesday, August 16, between the hours of 7:30 am – 2:30 pm and/or 7:30 – 9:00 pm
Wednesday, August 17, between the hours of 6:00 – 7:45 am, 12:45 – 1:45 pm, 4:15 – 5:30 pm and/or after 7:30 pm
Thursday, August 18, between the hours of 6:00 – 7:45 am, and/or 7:00-9:00 pm
Friday, August 19, between the hours of 6:00 – 9:00 am and/or 11:30 - 3:00 pm (Affiliate may be placed at the Omni or Convention Center on this date)

Preferred Start and End Time*

Location

Based on space and social distancing protocols, all affiliate functions will be assigned space at the Omni Oklahoma City Hotel, which is adjacent to the Convention Center. If you would like to request an alternate location, please indicate it here:

Food and Beverage Request

The Omni Oklahoma City Hotel has exclusive catering rights for all food and beverage served at their facility. Contact information will be provided to organizations that require food and beverage, once their event has been approved. Organizations are responsible for ordering, paying for and/or cancelling catering services, if necessary. All catering arrangements, including the establishment of an account, should be made directly with the Omni catering contact.

Do you require any food and beverage for your event?*

Yes
No

Will EPA Grant funding be used to pay for food?**

Yes
No
This event does not require food.

*Any option including alcoholic beverages must use a cash bar.

Logistical Requirements

All affiliate meeting rooms will be pre-set with a head table for (2) people with a standing lectern, except those set in a Hollow Square and/or Conference Style, a table with 2 chairs outside the room for registration. An assortment of meeting rooms styles will be available throughout the conference on a first requested, first assigned basis. In order to keep our costs to a minimum, these meeting rooms will be pre-set and remain in that standard set for the week. Any equipment or labor charges for revised room sets will be the responsibility of the organization.

Estimated Attendance*

Room Setup Preference*

Theater Setup. Chairs are in rows facing the head table. Ideal for presentations and seminars.
Classroom Setup. Rows of tables with chairs facing the head table. Ideal for teaching, training and note taking.
Hollow Square Setup. Tables set in a square or rectangle with chairs placed outside of the table. Ideal for committee meetings, team building, brainstorming, discussions and working meals.
Conference Setup. Rectangle or oval shaped tables are set up with chairs on both sides and ends. Typically for up to 16 people. Ideal for committee meetings, conference/exchange, brain storming and small group discussions.
Rounds Setup. Round tables arranged to maximize seating requirements. With social distancing, plan on 6 people seated per table. Ideal for meal-centered events, encouraging business and socialization, brainstorming, team building and small group discussions.

See below for the setup visuals.

Do you require any audio visual equipment and/or services?*

Yes
No