Meeting Space Request

To request the use of meeting space during the 2021 National Brownfields Training Conference or to notify the conference planners that your organization would like to hold an off-site function in conjunction with Brownfields 2021, please complete this form and submit it as listed below. Requests for space must be received by June 28, 2021. You will be notified in July if your request has been approved by the EPA along with your meeting room assignment. Please submit any questions to Nancy Bennett, schelhornbennett@aol.com, (p) 248-513-3648. NOTE: All participants attending a function in conjunction with Brownfields 2021 are required to register for the conference and prominently display their conference badge at all events.

  • Organization Profile

  • Meeting/Function Profile

    Affiliate functions will be listed in the conference program guide if information is received prior to the program guide cut-off. “Invitation Only” functions will be listed as such in the program guide.
  • As it is important to ensure affiliate meetings do not take place at the same time as Conference educational programming and/or exhibits, the recommended dates and times are:
  • Based on space and social distancing protocals, all affiliate functions will be assigned space at the Omni Oklahoma City Hotel, which is adjacent to the Convention Center, or the Convention Center, unless otherwise requested. If you would like to request an alternate location, please indicate it here:

  • Food and Beverage Request

    Both the Omni Oklahoma City Hotel and Oklahoma City Convention Center have exclusive catering rights for all food and beverage served at their facilities. Contact information will be provided to organizations that require food and beverage, once their event has been approved. Organizations are responsible for ordering, paying for and/or cancelling catering services, if necessary. All catering arrangements, including the establishment of an account, should be made directly with the Omni or Convention Center catering contact.
    *Any option including alcoholic beverages must use a cash bar.

  • Logistical Requirements

    All affiliate meeting rooms will be pre-set with a head table for (2) people with a standing lectern, except those set in a Hollow Square and/or Conference Style, a table with 2 chairs outside the room for registration and complimentary WiFi. An assortment of meeting rooms styles will be available throughout the conference on a first requested, first assigned basis. In order to keep our costs to a minimum, these meeting rooms will be pre-set and remain in that standard set for the week. Any equipment or labor charges for revised room sets will be the responsibility of the organization.
    See below for the setup visuals.

Please note that the below images are not final representations of room setups, due to distancing requirements and capacity restrictions.

Theater Setup

Classroom Setup

Hollow Square Setup

Conference Setup

Rounds Setup